Teams are more likely than ever to work across geographical and time zones, due to the increase in flexible working methods. This requires the sharing of large files among colleagues working dataroomindex.org/ remotely. However traditional methods of sharing files aren’t the best security. In fact, it’s quite easy for employees to share sensitive documents containing intellectual property and data that is regulated to the wrong people by mistake or in a deliberate manner.
These uncontrolled information transfers could expose your business to the risk of expensive fines and damage to its reputation if you don’t take the right security measures. It’s therefore important to create the right system that allows you to control how data is shared with clients and partners, as well as within your own business.
To avoid the dangers of uncontrolled sharing, your business should choose a platform that offers access control that is granular and offers centralized security monitoring. This means you can be sure that only authorized users have access to certain files or folders and that any changes made to the contents of a file are documented. Additionally, an enterprise-level content services platform will provide a centralized audit trail, making it easy to track user history and identify issues which could result in the breach of privacy or non-compliance.
Look for a program that is simple to use and integrates with your workflow. It’s also crucial to make sure that you don’t pay for features that you don’t really need. If you plan to use a file-sharing service for clients be sure that the software allows for customization and simple setup for your clients.