A formal meeting is a regulated discussion of pre-determined topics and objectives, usually led by a chairperson, and then recorded in a written document known as minutes. These meetings are extremely organized that require a lot of planning and giving several people specific roles to ensure that things stay on the right track.
Informal meetings are the most frequent type of business meeting, including staff catch-ups or brainstorming sessions. Meetings that are formal are often used for more strategic discussions regarding high-risk topics like company strategy, budget cuts and managing projects. The main distinction between informal and formal meetings is that the former tends to have looser forms and a more fluid discussion.
Meetings that are formal are more likely to have strict guidelines, such as an agenda, a distinct outline for notes taken by the notetaker who is an official and formal language used in the notes. The information can be accessed by anyone who is not present at the meeting.
In order to run a successful meeting it https://boardroomrecords.com/why-public-companies-need-a-board-portal/ is essential that participants have access to the information and reports they need. For example using a meeting software that includes a task manager for meetings to send reminders and assignments to attendees is a good way of keeping everyone prepared for the next step of the process. Once the meeting has concluded, it’s crucial to follow up with the attendees to provide an overview of what was covered, identify key actions, and gather feedback to ensure future meetings are more successful.