Preparing for your board meeting is a crucial process that can lead to an effective discussion in the boardroom. This process may seem daunting if you don’t do it often but it’s worth the effort.
The board chair and the CEO/executive Director must work together to create the agenda a few weeks ahead of time. Be aware of the expected attendance, division, and the strategies to stimulate discussion. Create a list of chairpersons and directors who are required to submit reports at the meeting. Set a deadline for completing the report, and outline the topics to be discussed during the meeting.
Prepare the board meeting materials, including the agenda that has been finalized, financial and management reports, committee minutes, reports from prior meetings and any other relevant information. Distribute these documents to everyone who attended the meeting in a timely manner. If your company uses an online portal for board meetings for the distribution of meeting materials, the process should be seamless.
Review any hot potato issues that have been identified and discuss the best strategy for addressing them in the boardroom. Sharing these issues ahead of time will limit the possibility of making the meeting an ego-driven discussion on a single issue and allow the board https://www.boardmeetingsonline.blog/what-is-azeus-convene-software-and-how-does-it-actually-work/ to consider the possibilities of solving them.
Check that all equipment for the meeting will be available and available for the board meeting. Also, ensure that any catering arrangements have been created and are ready to be picked-up the day prior to the meeting.