The organization of the workflow in your company will increase efficiency and productivity, decrease the number of redundant tasks, increase communication, and also save time. It will be easier to spot problems and improve processes.
The first step in organizing the workflow is to identify what needs to be done and the steps involved, and who’s responsible for each task. It is important to identify key stakeholders and gather them together to brainstorm ideas to help build out the current workflow. Experts in the field will give more insight into the handoffs that are occurring and the order in which tasks are completed, and any other factors that need to be considered.
A film production team, for example, may have employees working on research and editing footage, gathering materials, or pre-production. A workflow can bring everyone together and assist them in focusing their tasks, ensuring that all deadlines are met, while reducing the chance of miscommunication.
There are many tools available to create and implement workflows, but project management software is one of the most well-known. Utilizing software such as Kanbanchi makes it simple to create lists and assign tasks. The process can be documented and then shared with teams for collaboration. In most cases, a transition period is necessary to help employees get used to the new workflow model. This can be accomplished by holding “office hour” sessions with tech experts who can answer any questions you might have and ease the transition.
Some processes are made up of multiple workflows. For example, procurement is a process that involves a number of workflows. Each workflow is designed to achieve the achievement of a specific business objective. This means that they are all interconnected and need to be monitored to ensure that they best practices for organizing the management process meet their objectives.