You find yourself unable to finish your board’s report the day prior to the meeting. You’ve got three rambling pages of your findings since the last meeting and you need the input of other staff members to wrap the report before the meeting. You’re worried, though, that if the board is aware that you haven’t finished the work yet, they will not give it the attention it deserves during the meeting.
A board report can assist your board members in making informed decisions about your company or organization. To accomplish this they will require the appropriate information at the appropriate time, which means you need to anticipate their questions before they arise. You must have the data you require ready, whether they inquire about past performance or future prospects.
Make sure you include the most visit important metrics you’ve agreed to with your board prior to the meeting. These may be non-financial or financial like new signups for users hiring rates, information about the product or patent applications. It is important to provide context and background for these numbers. Charts and graphs can assist your audience to be able to comprehend the numbers. It is essential to communicate both sides of the story when it comes to the risk or success of your business. A biased view can affect the board’s decisions and cause them to make a bad decision which could negatively impact your business.
Then, proofread your report thoroughly. A mistake or error could upset your board members. Ideally, you should have someone else read the report for you, and/or use grammar software to identify any mistakes before sending it out.