In the digital age, it’s important to develop an effective plan for protecting documents. Document security solutions include encryption, passwords, watermarking and digital rights management to stop the sharing or copies of documents. These features help you protect your intellectual property throughout the life cycle of a file: storage, backups, processing, delivery and access.
You can create a complete policy regarding document security by using a document security system that includes all of these features. This will allow you meet any legal or conformity standards imposed by your industry. For instance, your industry may require you track who has downloaded and viewed your content. The document protection software can allow you to accomplish this by using its different monitoring and tracking tools.
The first step in establishing your document protection plan is to determine the assets and files that comprise your intellectual property. Think about the documents that contain sensitive information that could be leaking and used against your business or company. These documents could contain confidential client records or financial reports, or even other documents for business that could lead to revenue loss or damage to your reputation when illegally copied and shared.
A document protection solution can protect your business’s image and reputation as well as the bottom line. You should also take the same precautions in the case of your personal documents. For instance, storing your insurance policies and property records in a secure container or a waterproof, fireproof portable container is a great method to shield them from theft or destruction.